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PC Agenda & Reports for Meeting 8th February 2016

posted 2 Feb 2016, 06:56 by Parish Council Communications   [ updated 2 Feb 2016, 10:12 ]


NOTICE OF MEETING (Local Government Act 1972)



ON MONDAY 8th February 2016 AT 7.00PM



1.   Apologies for Absence

2.   Declarations of Interest and Requests for Dispensations - Members are reminded of their obligation to declare any interest they may have on any Agenda item to be discussed.

3.   Minutes of Parish Council Meeting held on the11th January 2016 (approval & matters arising)

4.   Open Forum - an opportunity for residents to address the Parish Council.

5.  Finance and personnel

·       Payments of invoices and notice of receipts

6. Planning Applications and Decisions (RP)

·       15/11456/OUT Detached House Iford Lane (Wiltshire application, on B&NES border)

7.  Correspondence Received

8.  PC Assets (MW)

9. Neighbourhood Planning (NS/AO)

10. Valley Parishes Alliance meeting report (HD/NS)

11. ALCA meeting report (HD)

12.  The Tyning Advisory Group (SW)

·       Tyning questionnaire

13.   Streets, Grounds Maintenance (MW/SW)

14. The Queens 90th Birthday celebrations (MW/HD)

15. Updates to include:

(i)              Roads & Traffic & Footpaths (NS)

(ii)            Drainage (MW)

(iii)           Environment (JH/NS)

      (iii) Street Lighting (IMR)

      (iv) Facilities & Funding (JA)

(v) Communications & Bulletin (AO/PK)

16. Exchange of information

Date of Next Meeting: 14th March 2016


I Maher Roberts

CLERK – Ingrid Maher Roberts

4 Cliffe Drive,

Limpley Stoke, BA2 7FY

01225 723036



Agenda Item 6.

Planning Items and Decisions – Roger Paine

Wiltshire Council Planning Application 15/11456/OUT  -Detached house in  Iford Lane

This Application has been submitted to Wiltshire Council, and is in the area of Westwood Parish Council.  The proposal involves building a detached house at  the end of the Iford Estate in deciduous woodland on the left hand side of Iford Lane walking towards Iford.   The Freshford Parish Council boundary passes across the proposed site, but B&NES have passed the application to Wiltshire for detailed consideration .   At this point in time  B&NES will not be giving a formal view and hence Freshford PC has not been formally consulted.  Iford Lane  is a single track lane, outside of any settlement.  This proposal  will impact on the setting of the valley itself, and will be visible across the valley from Freshford .

This site is in the Green Belt, an AONB, with an SSSI nearby.  Access is very limited both for potential construction work, and thereafter on a long term basis.

The application has been strongly opposed by Westwood PC, on Green Belt and associated issues.  Such a proposal does not conform with the approved Freshford and Limpley Stoke Neighbourhood Plan, neither does it take account of para 144 of the NPPF which states  ‘’An LPA should regard the construction of new buildings as inappropriate in Green Belt’’.

In the context of all of the comments above,  it is proposed that Freshford PC should record it opposition to   this application,  and inform Wiltshire Council of its objection, in the terms set out above.

In the light of further discussions with B&NES Planners, it is possible that because part of the site is just inside  the Freshford PC area, an application to B&NES will be required.   If this is the case,  Freshford  PC will be formally consulted on the proposals. It is recommended that the comments above should be passed now to Wiltshire Council.  If subsequently, B&NES took a decision to require its own  planning application, Freshford would become a statutory consultee and similar comments could be submitted to B&NES.

Agenda Item

PC Assets 8.

Freshford Parish Council Report                  1st February 2016 - Martin Walker


All known assets have been inspected.  Condition reports have been prepared with costed recommendations for planned work and maintenance over the next 5 years.  No further update

Pill Boxes to be inspected and recorded.

Notice Boards

Quotation to repair the three Notice Boards at Park Corner, High Street and Midford Lane approved.  Work to be carried out shortly.

Memorial Benches

Future repair and maintenance policy to be agreed.

Lamp no. 7 on Laurel House.

Budget quotation received from Ironart to restore existing iron lamp bracket with white low brightness Edison screw lamp and Glass shade/dome. Proposal is that SSE disconnect and take down existing fitting, hand to Ironart for repair and adaption and then SSE refix and re-install. Updated quotation awaited from SSE for all works including a low energy LED lamp.

Tyning Wall Fracture and Cemetery Wall

Second quotation for Tyning Wall and Cemetery repairs awaited.

Street sign Clutter

To inspect and record.

Martin Walker,   1st February 2016.


Agenda Item12 – Tyning Land – Sue Wingrove

I have been investigating grants for hedge laying and had some feedback that the project could attract a SDF grant from Cotswolds Conservation Board. I even spent 2 days last weekend laying hedges with them in Gloucestershire!

I can carry on investigating but it would be useful to know whether the PC has any funding to put towards hedge laying, because some grants offer to match funding, or offer a certain percentage of the project cost. 

Hedge laying is expensive initially, but then it would probably need nothing done for 2 years and then only need a light trim each year . It wouldn't need laying again for either 20 or 40 years, (depending on which source you read). 


If we think about the hedge as a four year expense, then if we got it machine cut, which is perhaps the default option, it would cost £250 a time (total £1,000) for that 4 year period

If however we leave it this year and lay it next year, the expense for the same 4 year period would look like this:

year 1: £0

year 2: (cost of hedge laying)

years 3 and 4 £0

The actual cost of hedge laying would be around £3600 based on 366 metres at £10 per metre if we were do have it done by a hedge layer. However it would be considerably cheaper were we to find have it done with voluntary work, and having just spent 2 days on such a project I can see how that could work quite well for our hedge - it is quite good fun and is fairly straightforward. However there will still be costs. I wonder therefore if we might be able to set aside for hedge laying a sum of money, perhaps at least  the £1,000 that we would have spent machine cutting the hedge over a 4 year period. I would then look for the extra funding through grants.

Agenda Item 14 – Queens 90th Birthday Celebration’s

NALC letter



On 21st April 2016, Her Majesty The Queen celebrates her 90th Birthday, and in celebration of this wonderful milestone, Beacons will be lit that night across the United Kingdom, Channel Islands, Isle of Man and the United Kingdom Overseas Territories, marking this unique moment in history.


Many of you will already have lit Beacons for previous occasions - wood fuelled Beacon Braziers on top of tall wooden posts; gas fuelled Beacons made for the Queen's Diamond Jubilee on 4th June 2012 and VE Day last year, all of which could be re-lit for this event to save costs, or you may wish to build and light a traditional Bonfire Beacon which has been undertaken by many Local Authorities in the past too.


Your event can be as big or as small as you wish to make it. The taking part is the most important thing, sharing this joyous occasion with the Queen that evening. You may even wish to consider working in partnership with your local media, finding someone in your local community sharing their 90th Birthday with the Queen on 21st April 2016, with the view to them having the honour of lighting your Beacon that night, providing you with a nice pre-event media story, as well as some lovely photographs on the night.


It is envisaged that the Beacons will be lit early evening, so please plan around this. The exact lighting time will be sent to you soon.

We would encourage your Council to take part in this once in a life time opportunity, by lighting a Beacon on 21st April this year, and have great pleasure in attaching the projects official “Guide To Taking Part.” You will see from its acknowledgements pages that to date over 220 Beacons have already been confirmed in the United Kingdom, even before production and distribution of this publication, so do hope that your Council will want to join with your local community and participate in this once in a life-time opportunity, providing a fitting 'tribute' to this special milestone in the Queen's life.


If not already involved, but do wish to take part, please go to page 3 and provide the important, necessary, information requested as soon as possible please, to ensure the organisers can liaise with you direct, along with listing the name of your Town or Parish Council correctly.


I sincerely hope that you will take up this opportunity by taking part.


Yours sincerely,




Agenda Item 15(ii) – Martin Walker –


Dear all, I spoke with Jim Collings at BANES this morning and then Simon Morrissey (01225 3950850) re the Wheat Paddock/Car Park flooding onto Freshford Lane.

I have arranged to meet Simon at the Village Hall Car Park at 8:30am on Thursday4th so that he can understand the problem and hopefully suggest a solution. Interestingly the level of water in the pond has dropped and yesterday there was no major flooding onto Freshford Lane. I will look again later today. 


Agenda Item 15(v) – Andrew Orme

Parish Communications

Village web site

Herewith an analysis, attached separately, of site traffic for the year ending 30th January, 2016. Unfortunately, Google seem to have changed the analysis tools available so it is difficult to compare like with like against analyses I have supplied previously. I have therefore included on the present analysis the corresponding report for the preceding 12 month period so that we can make comparisons.

The report shows that the number of sessions has increased by 14.93% to 7068 for the year. The breakdown of Landing Pages shows that the Home Page is the most popular. The number of visitors landing here has grown significantly over the year.

Other main landing pages are:

-   Transport – 5.89%; bus/train timetables

-   Visiting Freshford – Where to stay, 5.10%; Where to go, 2.88%

-   Village Hall – 4.29%; Availability, 2.55%

-   Freshford Mill (another significant increase) – 3.45%

-   Neighbourhood Plan (also surprisingly up, maybe the result of interest in                                                                                                    our Neighbourhood Plan from other communities) – 3.96%

A separate analysis, not supplied, shows that average duration on the site is very short. My belief is that a large number of visitors use the site for links elsewhere - e.g. to  “Is your train running on time?” from the Home Page, to the church website, to the Beckington Family Practice site etc. - which takes them straight away from our site again.

This is not a huge amount of traffic in the scheme of things but, in conjunction with the community database, I believe it is achieving worthwhile benefits in communication with residents. This will be all the more so in future now that all FPC papers are being added to the site regularly, rather than just agendas and minutes as in the past.

I would appreciate help in rectifying areas of the site that are inaccurate or out of date. Some local organisations, such as the Horticultural Society, the Local History Society, the Football Club, keep me up to date with their programmes. For them, I can update their pages on the site, add events to the What’s On calendar and, where appropriate, send out a community email. I am talking to the Music and Drama Group about getting their content updated. Others – the church, the doctors’ surgery, the environment group – merely use the Freshford site to provide a link to their own sites.

Community database

This was created as a by-product of the Neighbourhood Plan. This time last year there were 217 residents who were receiving Freshford news. That figure is now 253. There are 228 occupied dwellings in the village so, although some households have more than one contact on the database, we can be sure that any emails sent reach the vast majority of households. There are also 155 Limpley Stoke addresses on the database, which can also be included in mailings that affect both communities.

Use of the CDB is governed by a policy approved by FPC on 11th March 2013.

Only one person, although still resident, has ever asked to be taken off the database.

Over the last 12 months, there have been 102 community emails in Freshford – a steady flow throughout the year of 1 or 2 a week, with flurries of activity occasioned by waste collection issues, phone problems, roadworks etc.


Some emails are added to the village website as Newsflashes, mostly to give outside visitors a favourable impression of Freshford as a vibrant community.

I am grateful to Ingrid who sends out community emails when I am away.