Living in Freshford‎ > ‎Parish Council‎ > ‎Council Meetings‎ > ‎Agendas‎ > ‎

PC Agenda + Reports 14th November 2016

posted 8 Nov 2016, 09:13 by Parish Council Communications


NOTICE OF MEETING (Local Government Act 1972)


MONDAY 14th November 2016 AT 7.00PM



1.     Apologies for Absence

2.     Declarations of Interest and Requests for Dispensations - Members are reminded of their obligation to declare any interest they may have on any Agenda item to be discussed.

3.     Open Forum - an opportunity for residents to address the Parish Council.

4.     Minutes of Parish Council Meeting held on the 10th October 2016 (approval & matters arising)

5.     Finance and personnel

·  Payments of invoices and notice of receipts

6.     Correspondence Received

7.     Planning Applications and Decisions

16/05021/LBA 16/05020FUL – The Inn, The Hill Freshford - Conversion of existing outbuilding to residential use related to the public house. ( 1No. B & B Unit/ Holiday let)

Pre-application discussion – Freshford Mill

      8. Report from Flood and Drains representative - Malcolm Shirley

      9. Clerk Salary Review (NS)

      10. PC Assets

·       Morris Lion

·       Discussion about asset maintenance priorities

      11. Upcoming external meetings.

·       VPA meeting – 7th December (PK, NS)

·       Bath Avon Forum – 28th November  (JA)

12. Updates to include:

·       Traffic & Transport (NS)

- Parking outside St Peter’s Church (JH)

·       Neighbourhood planning projects update (AO)

·       Roads and verges

-  Street sweeper update (JH)

·       Trees & Footpaths (JH)

·       Street Lighting

·       Facilities & Funding (JA)

·       Communications (AO)

·       Bulletin (PK)

13. Exchange of information

       Date of Next Meeting:  12th December 2016

CLERK – Ingrid Maher Roberts

4 Cliffe Drive,

Limpley Stoke, BA2 7FY

01225 723036





Freshford Parish Council - Chairman’s Report

14th November 2016


VPA Highways Committee meeting – 11th October 2016


The key points relating to Freshford:

The Route Investment Strategy 2 (RIS2) is in preparation. This covers major schemes for the period 2020-25. There will be a period of consultation from November 2016 resulting in a report in Spring 2017. Details will probably be included in the Chancellor’s Autumn Statement, October 2017. It is possible that either the A36/A46 link or the trunking of the A350 – or both – will be included. If so, the first stage will be a more detailed study of these options. RIS2 will underpin the West of England Joint Spatial Plan and Transport Study, which itself will be part of the West of England Devolution Deal. The current phase of consultation runs to 19th December, see

Speed on the A36. Sean Walsh explained that Highways England’s remit is in general to ensure the free flow of trunk roads, so speed restrictions or double white lines are unlikely to be approved. They take notice if there are six incidents involving injury within a 100 metre stretch within 5 years – near misses don’t count. Even then, they will investigate the cause of the incident before taking action. Although the final report is not yet published, it is possible that the recent fatality at Branch Road may have been the result of driver error rather than speed.

Severance. A study is being funded of the implications of the way that the A36 cuts across our parish. Our comments have been invited. We could be talking about help/refuges for pedestrians crossing from Midford Lane to Church Lane, from Pipehouse to Pipehouse Lane, and possibly bringing back into use the underpass under the main road near Branch Road (where the footpaths from Rosemary Lane come up to the A36). Nick Stevens has taken this under his wing.

Variable Message Sign. It seems that the VMS will be installed soon, near Pipehouse.


Parishes Liaison Meeting – 12th October 2016


Key points relating to Freshford:

Parish Sweeper Scheme. Things are moving, but slowly. The minutes of the 11th May meeting recorded that a presentation on the scheme had been given. I pointed out that this was not the case but that the item had been dropped through pressure of time. Martin Shields, Divisional Director – Environmental Services, apologized for the delay and gave an ‘update’ on progress. I pointed out that that in the intervening 5 months there has been no progress. He said that Tricia Vincent ( was taking things forward and that she had been in touch with all parishes in the scheme. I pointed out that she had not contacted FPC (nor Monkton Combe or Hinton). It is agreed that greater clarity is needed about what both sides can expect from the arrangement. It is hoped that dialogue will be concluded over the next two months.

Waste and recycling collection. From Autumn 2017 food waste and recycling will continue to be collected weekly but waste will only be collected fortnightly. A key part of this is to encourage people to recycle more, particularly food waste – far too much of which is put into the non-recyclable bin. A lorry-load of recyclable waste earns the council £100; a lorry-load of non-recyclable waste costs the council £1,000.

Parish Charter. This is being reviewed, with a Working Group due to meet for the first time in November; our man Nick Stevens is on the case.


Emergency Planning

I undertook to look into whether we, as a parish council, should be doing anything about ‘emergency planning’.

Stephen Pope, Programme Coordinator, Avon and Somerset Local Resilience Forum, Avon and Somerset Constabulary HQ ( tells me “There is no legislative requirement placed on parish councils to undertake emergency resilience planning.   However, increasingly, councils and community groups are beginning to appreciate the benefits of conducting work to strengthen the resilience of local communities and individuals against events such as flooding and severe weather.   This is taken forward under the generic title of “Community Resilience” and an increasing emphasis is being placed by Local Authorities, especially in the Avon and Somerset Local Resilience Forum area, on supporting communities in this approach.”

Stephen Bell, Communications Hub Manager, Bath & North East Somerset Council (Stephen_Bell@BATHNES.GOV.UK), says “In terms of community resilience we are always keen to engage with local communities to assist and advise on resilience issues particularly in a time of crisis. If you require any further information please do not hesitate to contact me.”

Rob Davis, Assistant Chief Fire Officer, Service Delivery, Avon Fire & Rescue Service ( says “Avon FRS is hosting a Community Resilience Team, managed by another voluntary team that has responded to major disasters internationally, such as the Nepal and Haiti earthquakes. If you would like to meet and discuss the whole subject of community resilience please let me know.”

There is also a PDF leaflet – “Community Resilience – A framework for Practitioners”.

I suggest we take no immediate action but mull things over and perhaps have a discussion at a later date.


Agenda Item 12 – Roads and traffic – Nick Stevens


Feasibility Study: The Hill.


I had a site meeting with Tom Hayward, Programme Manager and Tasos Papaloucas, Project Manager both of B&NES Highways Department on the 1st November to discuss the Study to be undertaken. I have passed on to them copies of all the papers that the PC submitted in support of the submission to improve road safety along this stretch of road. Tasos will now proceed to draw up plans and proposals which he will then submit to the Parish Council for consideration and on which we can then consult further with residents. Tom Hayward indicated that there was a reasonable prospect of the scheme being brought implemented within a year or two if we can reach agreement on what is to be done.




The High Street Junction.


BT has now carried out work to the junction road surface as required by the Defect Notice served on them by B&NES Street Works Department in May of this year. It is my view that BT has not complied with the terms of that Notice in that the road surface has not been restored to its original condition but instead has received a superficial paint treatment which is already showing signs of deterioration. No attempt has been made to match the match the repair with the existing surface.


I have drawn this to the attention of the Highways Department and wait to hear what they intend to do to ensure that BT complies with the terms of the Notice.


Abbey Lane


A Freshford resident has expressed concern that the number of vehicles parking in Abbey Lane close to its junction with Rosemary Lane is a serious hazard to moving traffic. Obstruction of the highway at this point leads to motorists being unable to keep to their side of the road and consequently drivers are finding that they have to move over to the ‘wrong’ side of the road on what is a blind corner. There is ‘an accident waiting to happen.’


Abbey Lane is within the parish of Hinton Charterhouse but since it is more clearly identified with Freshford it may be that Freshford PC should take the initiative to see what can be done to ensure that the road remains unobstructed at this point. The simplest solution would be for advisory white lines to be marked out on the road surface to dissuade people from parking there.


Severance Study: A36


As yet I have not been able to speak with Sean Walsh of Highways England to get an update on how matters are progressing. The PC has already submitted evidence to HE detailing the substantive issues arising due to severance of the community by the A.36. What we would now wish to do is to examine with HE the range of possible solutions.






It is coming up to that time of year when B&NES Highways Gritting team systematically carry out a full survey of all the gritting bins within their area and ensure that they are in good order and full. Earlier this year I asked that an additional bin be placed close to the entrance of Pipehouse Lane now that the new development nears completion – a plea that appears to have fallen on icy ground but I shall keep trying.